P.E.O. Record

To The Point

PCE Application Updates

The P.E.O. Program for Continuing Education is experiencing a record number of applications. Before they can be processed, however, almost 60 percent need additional information and/or corrections. Please review each component carefully before your application is mailed.

Effective April 1, 2010, applications submitted on outdated forms will be returned to the chapter. The October 2009 PCE application packet is available online or from your state, provincial or district chairman.

Individual Donor Giving

At the 2009 Convention of International Chapter, an amendment was passed that changes how gifts from individual donors to the P.E.O. projects are to be processed. Gifts to Cottey College should be forwarded directly to the college. Gifts to the P.E.O. Educational Loan Fund, P.E.O. International Peace Scholarship Fund, P.E.O. Program for Continuing Education, P.E.O. Scholar Awards, P.E.O. STAR Scholarship Fund and P.E.O. Foundation should be forwarded directly to the P.E.O. Executive Office. Gifts to state/provincial/district chapter projects should continue to be mailed to the s/p/d treasurer or appointed person. No change was made to the procedure for sending local chapter gifts-all local chapter gifts should continue to be mailed as directed by the state/provincial/district chapter. All gifts from chapters and individuals in Alaska and Hawaii should continue to be mailed to either Cottey College or the treasurer of International Chapter.

News on Chapter Funds

Standing Rule #1 of International Chapter prevents any division of P.E.O. from affiliating with any other organization. This rule applies to all P.E.O. funds, meaning that funds of a local chapter are not to be invested, deposited, or otherwise administered by community foundations, college foundations, etc. Local chapters may establish funds within the P.E.O. Foundation or Cottey College.

Cottey College

Vacation College 2010

Experience Cottey as if you were a student! P.E.O.s, BILs, alumnae, and friends live the life of a Cottey student by staying in one of the residence halls, eating in Raney Dining Room, and attending classes taught by Cottey College faculty-all without the pressure of mid-term exams or finals. The dates for 2010 are May 18-23. Registration will be available online in January. Contact peorelations@cottey.edu with questions.

Summer Programs June 13-19, 2010

“Seeing is Believing” and high school aged girls have the opportunity to live on campus while exploring and developing their interest in science, music, or dance. For more information contact peorelations@cottey.edu or visit the website at http://www.cottey.edu/home/departments/summerprograms.html.

Winter Mailing

The annual winter mailing is being sent to all local chapter presidents, state/provincial/district chapter officers and paid assistants. If you have not received the mailing by February 22, please email jperkins@peodsm. org or call 515-255-3153.

Payment of Dues

Time to Pay Dues

Local chapter dues are payable February 1 for the 2010-2011 year. If you are going to be out of town and unable to attend meetings, please remember to mail your check to your local chapter treasurer. Although dues are not considered delinquent until March 1, as a courtesy to the treasurer, please pay them as soon as possible.

Treasurer: Remember to send dues notice six weeks in advance to non resident members and to those unable to participate regularly.

Local Chapters-Consider advancing duesfor active members

A chapter may advance dues for a member whose dues have not been received before March 1. At the last regular business meeting in February, the chapter votes to authorize the treasurer to advance state and International Chapter dues. Payment of these dues maintains the member’s active status. Following March 1 the member reimburses the chapter for all dues: local, state and International.

Local Chapters-Consider helping a member in need by assisting with her dues

When local chapters have members who need financial relief, as well as loving concern and attention, the chapter is encouraged to place the needs of these members first when planning the use of local chapter funds. Local chapters should consider “caring for their own” a top priority. A member who cannot participate in local chapter life for reasons of health, financial difficulties or advanced age may be given special consideration upon recommendation and vote of her local chapter.

Local Chapter Involvement:

  • Member may be exempt from local chapter dues and;
  • Local chapter pays state and International Chapter dues;
  • Local chapter pays state dues and member pays International dues; or
  • Member pays state dues and local chapter pays International dues.

The member retains all privileges of active membership and may resume all or any part of payment of dues and assessments at any time. The local chapter is permitted to designate its own classification, or name, for members granted this “special privilege.” If desired, the local chapter may include this privilege in their standing rules.

Attention Corresponding Secretaries: New Annual Report Process

  • A new annual report process for corresponding secretaries has been implemented, effective March 2010. Only one report on chapter membership is required for submission, in addition to reporting of elections of officer and delegates.
  • Annual report packets for corresponding secretaries will be mailed from the executive office to local chapter presidents in January.Presidents should promptly forward this packet to the corresponding secretary.
  • As of January 15, advance information about this new process is available in the following sections of the P.E.O. website (corresponding secretaries should expediently review this information):
    • Local Chapter Online Training- the training module for corresponding secretaries includes a review of the new annual report process.
    • Annual Reports# sample forms and instructions for the annual report process are provided. This section also has the links to be used for entering results of Elections of Local Chapter Officers and Delegates to Convention.
    • Instructions to Officers of Local Chapters (IOLC)- the updated IOLC, dated 1/10 and included in the winter mailing, provides general information about this new process.
  • For questions about this new process:
    • Check the FAQ (Frequently Asked Questions)document that will be posted in the “Annual Reports” section of the website.
    • Contact your state/provincial/district corresponding secretary or paid assistant.

Online Training for Local Chapter Officers

  • Below is the availability schedule for online training for local chapter officers and committees:
    • January 15
      • President/Vice President
      • Treasurer
      • Corresponding Secretary
      • Technology Contact
    • February 28
      • Membership Committee
  • Training modules may be accessed from the Local Chapter Online Training section of the website. Your member ID # will be required and may be attained by: clicking on the link in the training section, clicking on the P.E.O.'s Members Only section, or checking the mailing address block on the back of The P.E.O. Record for a 7-digit number.

Keeping Your Address Current

Don't forget that it is each member's responsibility to change her address with the P.E.O. Executive Office. It may be done online, by sending the form on the back of every P.E.O. Record or by using the 1-800-343-4921 number.

Don't forget-if you go away for the winter, The P.E.O. Record may be mailed to two different addresses if the same seasonal address is used at the same time every year. To do this, please send the beginning and ending month and day for each address to the Membership Department, P.E.O. Executive Office, 3700 Grand Avenue, Des Moines, Iowa 50312-2899.

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